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Job Description – Parish Secretary – Maternity Leave


APPLICABLE AWARD: Clerks – Private Sector Award 2010
SALARY: Dependent on grade level.
NOMINAL HOURS PER WEEK: 24hrs per week as a Part-time position
REPORTS TO: The Parish Moderator
KEY RELATIONSHIPS: Parish Pastoral Council, Finance Committee, Parish groups, volunteers, parishioners and relevant personnel from local schools.
LOCATION: 5 Todd Row, St Clair NSW 2759
AUTHORISED BY: Fr Michael Belonio, OSA, Parish Moderator


Position Objective

The role involves the provision of a range of clerical and administrative duties to assist the smooth and effective operation of the Parish Office.



  1. Support the teachings of the Church and the ethos of the parish and diocese
  2. Compliance with OHS requirements to maintain a safe workplace and safe systems of work
  3. Perform work within parish guidelines and according to policies and procedures
  4. Organise and manage the clerical and administrative tasks for the parish office within available resources and appropriate timeframes
  5. Maintain a professional work environment that is welcoming and discreet.


Specific Duties

  1. General reception duties – meet, greet and assist callers and visitors
  2. Screen calls as appropriate, taking and conveying messages accurately and promptly
  3. Responsibility for incoming and outgoing mail
  4. Preparing and printing the weekly Parish Newsletter
  5. Preparing slides for Church Data Projector
  6. Preparing and distributing ministry rosters for volunteers when needed
  7. Word processing and responding to correspondence and other general typing
  8. Using email and internet to research and communicate regarding parish matters
  9. Issuing sacramental certificates
  • Filing, photocopying and printing
  • Management of bookings, appointments and the office diary
  • Provision of administrative support to the Parish Moderator and Parish Team.
  • Other duties as required from time to time.


Personal Requirements/Attributes

  1. Sound time-management skills and ability to prioritise
  2. Organisational and problem-solving skills
  3. Excellent verbal and written, interpersonal and communication skills
  4. Attention to detail, quality and accuracy
  5. Ability to multi-task and work quickly and efficiently
  6. Capacity to work autonomously and be responsible and accountable for own work
  7. Ability to work under pressure and meet deadlines
  8. Good grooming and presentation
  9. Ability to exercise initiative and good judgment
  • Capacity to act with tact and discretion, and maintain high standards of confidentiality
  • Honesty, reliability and punctuality
  • Ability to work cooperatively in a team environment.


Essential Criteria

  1. Appropriate qualifications and/or relevant demonstrated experience in Office Administration
  2. Advanced level of computer literacy and demonstrated competence in this area
  3. Knowledge and understanding of Occupational Health and Safety legislation
  4. Proven people management skills
  5. Previous experience in a comparable position


Email Applications marked ‘CONFIDENTIAL” to:

Applications Close: Friday 2 November 2018

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